{"id":9200,"date":"2021-10-11T04:23:11","date_gmt":"2021-10-11T04:23:11","guid":{"rendered":"https:\/\/www.swireshipping.com\/information\/?post_type=terms-conditions&#038;p=9200"},"modified":"2025-11-28T08:09:51","modified_gmt":"2025-11-28T08:09:51","slug":"recruitment-data-privacy-policy","status":"publish","type":"terms-conditions","link":"https:\/\/www.swireshipping.com\/information\/policies\/recruitment-data-privacy-policy\/","title":{"rendered":"Recruitment Data Privacy Policy"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"9200\" class=\"elementor elementor-9200\" data-elementor-post-type=\"terms-conditions\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-3a47656 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"3a47656\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-148a34d6 left-quotation-and-booking\" data-id=\"148a34d6\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3a28789 elementor-widget elementor-widget-heading\" data-id=\"3a28789\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Recruitment Data Privacy Policy<\/h3>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3df4e4c0 elementor-widget elementor-widget-text-editor\" data-id=\"3df4e4c0\" data-element_type=\"widget\" id=\"tc-house-bill\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ul><li><a href=\"#rp1\">DEFINITIONS<\/a><\/li><li><a href=\"#rp2\">PERSONAL DATA WE COLLECT<\/a><\/li><li><a href=\"#rp3\">HOW WE COLLECT INFORMATION ABOUT YOU<\/a><\/li><li><a href=\"#rp4\" target=\"_blank\" rel=\"noopener\">WHAT WE DO WITH\u00a0THE INFORMATION WE GATHER<\/a><\/li><li><a href=\"#rp5\">SHARING YOUR INFORMATION<\/a><\/li><li><a href=\"#rp6\">SAFEGUARDING PESONAL DATA<\/a><\/li><li><a href=\"#rp7\">YOUR RIGHTS<\/a><\/li><li><a href=\"#rp8\">AUTOMATED PROCESSING<\/a><\/li><li><a href=\"#rp9\">RETENTION PERIOD<\/a><\/li><li><a href=\"#rp10\">CHANGES TO POLICY<\/a><a href=\"#Policy\" target=\"_blank\" rel=\"noopener\">\u00a0<\/a><\/li><\/ul>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-2472e7b9 detention-table-space latest-news-general right-quotation-and-booking\" data-id=\"2472e7b9\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-22cbc40a detention-right-section elementor-widget__width-initial elementor-widget elementor-widget-text-editor\" data-id=\"22cbc40a\" data-element_type=\"widget\" id=\"rp1\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p><span style=\"color: #000000;\">This Recruitment Data Privacy Policy explains how Swire Shipping Pte Ltd and all its subsidiaries (hereinafter collectively referred to as \u201cthe Company\u201d, \u201cwe\u201d or \u201cus\u201d) manages the personal data about job applicants.<\/span><\/p><p><span style=\"color: #000000;\">The Company respects and safeguards the privacy of all job applicants. This Recruitment Data Privacy Policy sets out the key principles regarding how the personal data of job applicants will be managed.<\/span><\/p><p><span style=\"color: #000000;\">This Recruitment Data Privacy Policy explains what personal data we collect from individuals who apply for any employment, job, or internship with the Company, for which purposes we collect, how we use such personal data, how long we retain personal data, the rights of the individuals for their personal data and how to contact us for information.<\/span><\/p><p><span style=\"color: #000000;\">It applies to applications submitted via Company\u2019s career website, including via third-party systems, third parties, such as recruitment agencies, job boards and other means, such as by post and email.<\/span><\/p><h5><span style=\"color: #000000;\">1. Definitions<\/span><\/h5><table style=\"border-collapse: collapse; width: 100%; height: 10px;\"><tbody><tr style=\"height: 80px;\"><td style=\"width: 30.6971%; height: 10px;\"><span style=\"color: #000000;\">\u00a0<strong>Personal Data\u00a0<\/strong><\/span><\/td><td style=\"width: 69.3029%; height: 10px;\">Means any information (e.g. names, contact detail, passport number, biometric data, health data etc) relating to an identified or identifiable natural person (e.g. customer, employee etc).<\/td><\/tr><\/tbody><\/table><h5>\u00a0<\/h5><h5><span style=\"color: #000000;\">2. Personal Data We Collect<\/span><\/h5><p><span style=\"color: #000000;\">Your personal data is processed by Swire Shipping Pte Ltd and all its subsidiaries (hereinafter collectively referred to as \u201cthe Company\u201d, \u201cwe\u201d or \u201cus\u201d). Generally, the Company will only collect personal data in the recruitment process that is necessary to assess you for the position for which you have applied. The Company that you apply to will be the Data Controller of that personal data.<\/span><\/p><p><span style=\"color: #000000;\">By giving your consent, you agree to your personal data being used in conjunction with the recruitment and employment purposes. To maximise your opportunities to work with us, you are encouraged to keep the information always provided to us up to date. You are responsible for ensuring that the personal data is correct and true.<\/span><\/p><p><span style=\"color: #000000;\">As part of our recruitment process, we may collect the following personal data about you (whether such information is provided by you or a third party):<\/span><\/p><table style=\"border-collapse: collapse; width: 100%; height: 121px;\"><tbody><tr style=\"height: 105px;\"><td style=\"width: 50.4561%; height: 21px;\"><span style=\"color: #000000;\">\u00a0<strong>Personal Data Collected<\/strong><\/span><\/td><td style=\"width: 49.5439%; height: 21px;\"><strong><span style=\"color: #000000;\">Legal Grounds of Processing<\/span><\/strong><\/td><\/tr><tr style=\"height: 100px;\"><td style=\"width: 50.4561%; height: 100px;\"><span style=\"color: #000000;\"> Personal information such as:<br \/><\/span><p><span style=\"color: #000000;\">\u2022\u00a0<\/span><span style=\"color: #000000;\">Your name, address and contact details, your nationality, racial or ethnic origin (where the processing is required to comply with local law), date of birth, marital status, place of residence, religion (if applicable)<\/span><\/p><p><span style=\"color: #000000;\">\u2022 Social security number, passport number, visa, permission to work documentation or other national identification numbers.<\/span><\/p><p><span style=\"color: #000000;\">\u2022 CV, application form details.<\/span><\/p><p><span style=\"color: #000000;\">\u2022 Employment history, reference information, Professional qualifications, licenses, and training certificates.<\/span><\/p><p><span style=\"color: #000000;\">\u2022 Education history and transcripts.<\/span><\/p><p><span style=\"color: #000000;\">\u2022 Health data, while we do not generally collect your health data for recruitment purposes, where required or permitted by local law to assess your fitness to work, we will process your health data strictly for such purpose only.<\/span><\/p><p>\u2022\u00a0<span style=\"color: #000000;\">Insofar as permitted by law, information received relating to criminal records or financial probity checks or other independent searches (and where we do so you will be asked to consent to such collection and use before we or agents undertake the search).<\/span><\/p><p><span style=\"color: #000000;\">\u2022\u00a0<\/span><span style=\"color: #000000;\">Information collected automatically when you apply for a job through our website using cookies and other similar technologies. For more information, please refer to the Company <a href=\"https:\/\/www.swireshipping.com\/information\/policies\/cookies-policy\/\">Cookie Policy<\/a>.<\/span><\/p><p><span style=\"color: #000000;\">\u2022\u00a0<\/span><span style=\"color: #000000;\">Materials produced during recruitment processing, including any video and presentations you provide us for the purposes of a recruitment assessment and an information from interview notes (whether made by you or the interviewer)<br \/><\/span><\/p><\/td><td style=\"width: 49.5439%; height: 100px;\"><p><span style=\"color: #000000;\">a) The processing is necessary to perform an agreement we already have with you or to take steps to enter into an agreement with you (e.g. a contract of employment)<\/span><\/p><p><span style=\"color: #000000;\">b) For our legitimate business interests (where we have considered these are not overridden by your rights).<\/span><\/p><p><span style=\"color: #000000;\">c) To comply with applicable laws, regulations, legal processes, or governmental requests &#8211; these may include but are not limited to equal employment opportunities, minimum legal working age, local content requirements under applicable law.<\/span><\/p><p><span style=\"color: #000000;\">d) With your consent &#8211; where none of the above legal basis applies, we will process your Personal Data based on your explicit written consent. If so, we will provide you with full details of the information that we require and the reason we need it, so that you can carefully consider whether you wish to consent. You have the right to withdraw your consent at any time and this will not affect the validity of our processing of your Personal Data prior to your withdrawal of consent.<\/span><\/p><\/td><\/tr><\/tbody><\/table><p><span style=\"color: #000000;\">If you fail to provide the personal data requested, in some circumstances this may mean the Company is unable to process your application.<\/span><\/p><p><span style=\"color: #000000; font-size: 18px; font-weight: bold;\">3. How we collect information about you<\/span><\/p><p><span style=\"color: #000000;\">Generally, we collect your personal data either a). directly from you when submit a job application or CV to us or b). from third parties with whom you have registered an interest in working for the Company (e.g. from recruitment agencies).\u00a0<\/span><span style=\"color: #000000;\">The personal data held by us relating to your personal data will be strictly confidential.<\/span><\/p><p><span style=\"color: #000000;\">In considering your application we may collect information from other sources for processing and evaluating your application for employment.\u00a0<\/span><\/p><p><span style=\"color: #000000;\">We may also obtain your contact details from publicly available sources for example, information which is publicly available on professional network sites or similar sites for professional purposes to make initial contact with you for recruitment purposes. If we contact you in this way, we will obtain your consent and informed you on our Recruitment Data Privacy Policy before the collection and use of your personal data. You can opt-out during the initial contact with us or you can subsequently opt-out by contacting the Company\u2019s DPO by emailing <\/span><span style=\"color: #000000;\"><a href=\"mailto:DataProtection@swireshipping.com\">DataProtection@swireshipping.com<\/a>.<\/span><\/p><p><span style=\"color: #000000;\">If you give us information about other individuals &#8211; for example, referees &#8211; or you are providing information about applicants to us in your capacity as a recruitment agency, you must first make sure that the individual knows that you might disclose information about them (either specifically to us or, at least, to potential employers) and you have obtained all relevant consents from that individual to do so on their behalf. You are required to either confirm or to provide us with copies of all relevant consents from that individual to do so on their behalf when requested.<\/span><\/p><p><span style=\"color: #000000;\">If you are a recruitment agency you should make sure that the Company\u2019s Recruitment Data Privacy Policy is communicated to the applicant and all relevant written consents from the applicant had been obtained before sending the CV of the applicant to the Company.<\/span><\/p><h5><span style=\"color: #000000;\">4. What We Do With The Information We Gather<\/span><\/h5><p><span style=\"color: #000000;\">Your personal data will be processed for the purposes of<\/span><\/p><ul><li><span style=\"color: #000000;\">Verifying and processing your application and evaluating your suitability for employment in any current or prospective position with us<\/span><\/li><li><span style=\"color: #000000;\">Carrying out due diligence or employment screening activities including but not limited to reference checks in accordance with legal or regulatory obligations or risk management procedures that may be required by law or put in place by us;<\/span><\/li><li><span style=\"color: #000000;\">Contacting or communicating with you for the purposes of processing your employment application, administrative information and other employment opportunities and<\/span><\/li><li><span style=\"color: #000000;\">Purposes reasonably related to any of the above<\/span><\/li><\/ul><h5><span style=\"color: #000000;\">5. Sharing Your Information<\/span><\/h5><p><span style=\"color: #000000;\">We permit our authorised third-party service providers and the Company\u2019s other offices to use your personal data on our behalf for the purposes as set out in above. Where reasonably necessary or required to do so by law, we may disclose your personal data to third parties in response to a legitimate request for assistance by law enforcement or regulatory investigations, to protect your vital interests or safety and to seek legal advice from the Company\u2019s external lawyers or in connection with litigation with a third party.<\/span><\/p><p><span style=\"color: #000000;\">Sometimes your personal data may be transferred to, and stored at, in different jurisdictions, where the personal data Protection Laws and practices are likely to be different and may be less stringent than those within the jurisdiction in which you are resident. In such cases, we will ensure that there are adequate contractual and technical measures to ensure that your personal data is processed strictly on a need-to-know basis for the purposes mentioned above and that an appropriate level of protection is given to the personal data.<\/span><\/p><h5><span style=\"color: #000000;\">6. Safeguarding Personal Data<\/span><\/h5><p><span style=\"color: #000000;\">No data transmission over the Internet, a website, mobile application or via email or other message service can be guaranteed to be secure from intrusion.\u00a0 However, we maintain commercially appropriate physical, electronic and procedural safeguards to protect your personal data in accordance with the requirements of applicable Personal Data Protection Laws.\u00a0<\/span><\/p><p><span style=\"color: #000000;\">We value the privacy of your personal data. All personal data we collect about you is stored on our or our subcontractors\u2019 secure servers. We comply with our security policies and standards when accessing or using this information and we restrict access to your personal data to those persons who need to use it for the purpose(s) for which it was collected.<\/span><\/p><h5><span style=\"color: #000000;\"><strong>7. Your Rights<\/strong><\/span><\/h5><p><span style=\"color: #000000;\">You have the right (subject to various exceptions and in accordance with applicable Personal Data Protection Laws in your country) to access, correct or delete your personal data by contacting our Data Protection Officer at\u00a0\u00a0<\/span><a style=\"color: #0056b3; background-color: #ffffff;\" href=\"mailto:DataProtection@swireshipping.com\">ataProtection@swireshipping.com<\/a><span style=\"color: #000000; white-space: normal;\">.<\/span><span style=\"color: #000000;\">\u00a0Any request to exercise these rights will be assessed by us on a case-by-case basis.\u00a0 We may charge a reasonable fee for the processing of any data access request in accordance with applicable Personal Data Protection Laws.<\/span><\/p><p><span style=\"white-space: normal; color: #000000;\">You also have the right to lodge a complaint about our processing with the applicable Data Protection Authority.<\/span><\/p><h5><span style=\"color: #000000;\">8. Automated Processing<\/span><\/h5><p><span style=\"color: #000000;\">We do not carry out automated decision-making or profiling in relation to your personal data.<\/span><\/p><h5><span style=\"color: #000000;\">9. Retention Period<\/span><\/h5><p><span style=\"color: #000000;\">We keep records of your personal data for no longer than is necessary for the purpose for which we obtained them in accordance with our retention policies and procedures or as otherwise permitted by applicable law or to defend ourselves if we consider a complaint or dispute to be likely or until the position is filled as well as for data analysis purposes.<\/span><\/p><p><span style=\"color: #000000;\">If your application is unsuccessful, we may retain and use the information which you had provided for one (1) year from the date the job position that you had applied had been filled, this is to deal with any matter which may arise in connection with your application and for purposes of contacting you in connection with ongoing recruitment opportunities. If you do not wish to be considered for positions with us other than that you have applied for, please state in your cover letter the following: <b><i>I do not wish to be considered for positions other than that I have applied.\u00a0<\/i><\/b><\/span><\/p><p><span style=\"color: #000000;\">If you are successful in your application, the information will be used in the administration of your employment\u00a0<\/span><\/p><h5>10. Changes to Policy<\/h5><div><div><span style=\"color: #000000;\">We may change the policy from time to time in the future. We encourage you to review them when you visit the website to stay informed of how we are using personal data.<\/span><\/div><\/div>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-56f656be elementor-section-full_width common-full-width elementor-section-height-default elementor-section-height-default\" data-id=\"56f656be\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-5c465cf\" data-id=\"5c465cf\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-af5e324 elementor-widget elementor-widget-html\" data-id=\"af5e324\" data-element_type=\"widget\" data-widget_type=\"html.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<script>\r\n \t\tjQuery(document).ready(function() {\r\n \t\t\tjQuery('#tc-house-bill a[href^=\"#\"]').click(function() {\r\n \t\t\t\tvar target = jQuery(this.hash);\r\n \t\t\t\tif (target.length == 0) target = jQuery('a[name=\"' + this.hash.substr(1) + '\"]');\r\n \t\t\t\tif (target.length == 0) target = jQuery('html');\r\n \t\t\t\tjQuery('html, body').animate({\r\n \t\t\t\t\tscrollTop: target.offset().top - 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