Date: 27/March/2017

Attention to: ALL OFFICERS/ENGINEERS via Manning Agents

From: CNCo/SPSM Singapore

 

RE: IMPORTANT NOTICE – REPORTING FOR DUTY

From the recent officers’ engagements in Manila and China, we were informed of longer waiting periods for officers/engineers awaiting shipboard assignment. They are mainly junior officers/engineers and Chief Officer.

One of the main contributors to this back-end pile up was due to the high concentration of officers on vacation during Christmas/New Year/Chinese New Year period. Most officers either delayed joining vessels during this time or from ships requested to be home early for such. Also worth mentioning, Summer Holidays is another ‘Rush in, Rush out’ high season, and when this holiday mood is over, all wanted to return to ship almost at the same time. We have been through these ‘highs & lows’ in the past few years and could not really accommodate everyone. We cannot continue like this and consequently we shall operate on the below basis going forward.

1.      1. Contract tenure and earned leave shall be strictly followed except in special circumstances upon request with reasons.

2.       2.The planning of manpower shall be mainly on first-in, first-out basis.

3.       3. SPSM is responsible for the planning of crew movements and shall to the extent possible inform each individual officer about the next assignment prior to his/her signing off. When this is not possible SPSM shall 4in any case inform the officer via the manning agency about the next assignment at the earliest possible time.

4.      4. SPSM shall be the sole party in deciding all the assignments.

5.       5. Regardless of fleet type and trade pattern, officers who have been assigned a vessel but refuse or are unable to join as planned without valid reasons will be placed last in the queue and will have to await a suitable assignment as decided/planned by SPSM

6.      6. Officers who consistently fail to fulfil 1/3 of his sea service annually (except Flexi-staff, study leave, medical reason or special approval) shall render his employment in jeopardy and may lose all or part of the earned seniority  

7.       7. It is the officers’ responsibility to confirm their readiness with valid certification/documents.

 

Colleagues, we shall see a stable fleet this year and beyond, and rightfully without the need to recruit externally to any great extent. Promotion from within is our key focus and coupled with an effective rotation plan conforming to the above we shall all benefit in a fair manner in the long run.

We look forward to your support. Thank you

 

SPSM Singapore       

 

Dear Captain,

 

As a British company and subject to the UK Bribery Act 2010, CNCo is legally obliged to reduce and eventually eliminate all facilitation ‘gifts’.

 

Presently we are not succeeding in meaningfully reducing the quantum of gifts being issued to port authorities and are therefore making changes to the system of recoding such. The new system will enable us to monitor gifts by port, vessel and even Masters, which will allow us to identify the high value ports or the overly-generous vessels and target these for reduction. The changes will be rolled out before the end of October.

 

In order to reduce the amount of the gifts, we need to be able to analyze the data, identify the ports and then act to make meaningful reductions. However, the data at present does not support such action in that many Masters continue to write ‘all ports’ on the yellow chits with somewhat vague dates of issue. We therefore remind all masters to make out one chit for every port along with the date off the issue.

 

Note that we will be changing the format of the yellow chits whereby it will be clearly stated that one port name only can be stated on the chit. We shall also be uploading guidelines into the SMS on how to record facilitation payments. Included in this will be a section stating that any master who does not identify the port and sign/date the chit will be held personally liable for the amount.

 

Please do not wait for this procedure before filling out the current yellow chits correctly. Kindly ensure that every yellow chit has its own port and is dated and signed by the Master.

 

Our board of directors and internal audit team will be scrutinizing the payments in future and all parties not complying with both the requirements of the guidelines and making every effort to reduce payments will be held accountable. Fleet Managers will be responsible for reviewing the gifts given out by their vessels each month, listing the most expensive ports, vessels and individuals which will then be targeted for reductions.

 

We appreciate that halting the practice of issuing gifts may have unpleasant consequences in some ports and this will therefore be a long process of reduction until we eventually reach zero.

 

Thank you and regards,

 

Stuart Jones

Fleet Director

 

Hi Captains,

 

Kindly note that we have completed the revision of  SPSM CTC Terms and condition.

This SPSM CTC will be applicable to all the Singapore flagged vessels and the vessels under the PNG awards .

1.      Shansi

2.      Shantung

3.      Shaoshing

4.      Shengking

5.      Shuntien

6.      Siangtan

7.      Soochow

8.      Szechuen

9.      Coral Chief

10.    Highland Chief

11.    Island Chief

12.    Melanesian Chief

13.    Kokopo Chief

14.    Eredine

15.    Eriskay

16.    Erisort

17.    Erradale

18.    Hunan

19.    Hupeh

Kindly note that the latest revision is dated Feb 2016 and all previous revisions must be removed and discarded.

 

SPSM CTC - Revision February 2016

 

Best Regards,

Dominic Selvan

Senior Marine Personnel Manager

Dear Master, Chief Engineer, Officers and Ratings

 

I would like to introduce the new Organizational Structure for The China Navigation Company Ship Management department which comes into effect on 1 September 2016. The CNCo Fleet has grown considerably in the past 4 years and it is therefore appropriate that we alter our ship management structure in order to best manage and support this sizable fleet.

 

Our safety performance in 2016 has been extremely disappointing and May was arguably one of the low points in CNCo history when three fatalities occurred in our fleet. A period of thorough analysis of our processes, resources, systems and structures followed these tragic events and the subsequent changes are a response to the shortcomings that were identified.

 

The underlying cause for the poor safety performance has been determined as a combination of the following:

·         Insufficient manpower resources in certain critical areas.

·         An over-extended QA department responsible for all aspects of Marine, Cargo, Safety, Quality, Security and Environment.

·         Insufficiently rigorous recruitment process, questionable effectiveness of training and a performance review process that is not robust.

·         An extensive number of procedures within the SMS that are too difficult for new joiners to comprehend in a short period of time.

 

We are addressing several of these findings by reorganizing and bolstering the various functions that are under-resourced.

 

The fundamental differences of the new structure:

·         The Fleet will be divided into a Bulk and MPP fleet. Aside from a Fleet Manager and several Ship Managers, each fleet will have its own Marine Manager, responsible for Marine, Cargo, Navigation and Security matters.

·         The Quality Assurance department will have reduced scope of responsibility. QA will be responsible for ensuring compliance, quality, environment and as custodians of the SMS and Crisis Management Plan. The auditor/trainers will report into the QA department. Dave Watkins remains head of the QA department and as DPA.

·         Crewing Operations, Safety and Trainingwill  have full accountability for Competency Assurance and will include two Safety and Training Managers.

·         Fleet Technical Serviceswill encompass all of the support functions such Fleet Efficiency, Purchasing, Drydocking, Projects, Maintenance, Electrical and Crane Superintendents.

 

The biggest change is the splitting up of what was previously the remit of the QA department into more focused and manageable functions of QA, Marine and Safety & Training. These functions have also been bolstered through the hiring of several people with diverse backgrounds, namely Tanker, Offshore and Bulk.

 

The reorganization is only the beginning of the journey as we now embark on improving the safety culture across our fleet, drive operational excellence and strive for our goal of Zero Harm. The framework is in place and we now commence with the hard work of improving our processes, policies, systems and practices. Changes to these will be communicated to the fleet in the coming months.

 

We ask that you bear with us in the initial transition phase as several of the new joiners will only be in place in the coming weeks and months. On 1 November we will be fully up to strength although we will be working hard in the interim to bring about the positive changes in our systems and processes.

 

Pls refer to our new Organisation chart at the link below:

www.chinanav.com/images/stories/article/officer/notifications/Ship Management Organisation Org Chart.pdf

 

Should you have any questions on this new organization structure, please feel free to contact the undersigned.

 

Best regards,

 

Stuart Jones

Fleet Director

 

Dear Manning Partners,

It has come to our attention that there are many seafarers that are joining ship that are passing their medical but having underlying medical conditions.

We are concern that these seafarer in their desperation to join ships are also neglecting their own health and exposing themselves to dangers such as heart attacks and strokes.

We as the preferred employer of choice want to ensure that we employ only healthy seafarers. We have now come out with a Medical requirement that with immediate effect any seafarer with a BMI of above 30 will be subjected to a more thorough screening by the manning agents and further by the Crewing executive in charge.

Manning Agents are requested to find the best quality seafarers as possible who meet the BMI criteria without any underlying medical conditions.

Next even if the seafarer achieves a BMI below 30 and he has any underlying illness such as hypertension, diabetes or any illness that requires long term supply medication  the same approvals should be sort from the Crewing Executives.

Any seafarer with any contagious disease will also not be allowed to join ship till the time he is fully recovered and certified by a Medical Doctor.

Our intention is not to penalise anyone from employment but to ensure that any illnesses are brought to our attention and to ensure that all our seafarers return home safely after their tour without any emergencies.

 

 

Brgds,

Dominic Selvan

Senior Marine Personnel Manager

CNCo